Admin / Finance Manager

Description

• We are seeking a highly organized and detail-oriented Admin / Finance Manager to join our dynamic hospitality team.
• The ideal candidate will oversee daily administrative operations and financial management functions while ensuring efficiency, compliance, and strong internal controls across all business units.

Key Responsibilities

• Oversee and coordinate all daily administrative operations across the organization, ensuring smooth workflow between departments including Front Office, Operations, Sales, F&B, Housekeeping, Spa, and Events.
• Manage the full finance function, including budgeting, forecasting, financial planning, and variance analysis to support strategic business decisions.
• Supervise accounts payable and receivable processes, ensuring timely invoicing, payment tracking, and proper reconciliation of all financial transactions.
• Monitor and control petty cash disbursements across departments, ensuring accountability, proper documentation, and adherence to internal policies.
• Maintain accurate and up-to-date financial records, ledgers, and supporting documentation in line with accounting standards and organizational policies.
• Support payroll administration by reviewing staff payroll inputs, validating attendance records, overtime claims, deductions, and ensuring timely salary processing.
• Conduct regular cost analysis across departments including F&B, Rooms, Spa, and Events to identify cost-saving opportunities and improve profitability.
• Liaise with external auditors, tax consultants, banks, and regulatory authorities to ensure full compliance with statutory requirements.
• Support revenue tracking by collaborating with Sales, Reservations, and Front Office teams to ensure accurate capture of all revenue streams.
• Monitor daily cash flow and financial performance, providing management with real-time insights and recommendations for operational efficiency.
• Oversee procurement processes in collaboration with relevant departments, ensuring proper approvals, vendor management, and cost efficiency.
• Ensure proper documentation and filing systems for all financial and administrative records for audit readiness and transparency.

Requirements

• Bachelor’s Degree in Accounting, Finance, Business Administration, or related fields
• 4–5 years experience in finance and administration hospitality experience is highly preferred
• Strong knowledge of accounting principles and financial reporting
• Experience with hotel/property management operations is an advantage
• Proficiency in Microsoft Excel and accounting software
• Strong organizational, analytical, and leadership skills
• Ability to work in a fast-paced hospitality environment
• High level of integrity, accountability, and attention to detail.