OFFICE MANAGER JOB PROFILE
General Information
Description
Office administrator play a major role in ensuring the health, safety, stability and overall success of their place of employment. They work under the guidance of upper management to guide employees and shape office operations to fit the company’s vision and goals.
Depending on the size and hierarchy of each company, Office Managers may concentrate more on daily administrative work or be more hands-on with hiring, budget concerns and company policies.
Reports To:
Managing Director
Competency:
- At least 5 years experience managing an office environment.
- Accounting program knowledge
- Fully Computer literate (Microsoft Package)
- Exceptional organizational ability and multitasking skills
- Flexible enough to adapt to changing office needs and to-do lists
- Strong written and verbal communication skills for professional presentations, reports, phone calls and emails
- Willingness to collaborate with other employees and suppliers
- Understanding of common office software and programs.
- Attention to detail when creating and refining documentation
- Working knowledge of human resources best practices.
- Financial acumen to manage office expenses
Key Performance Areas:
- Administrative Function:
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Function: |
Critical Outcomes: |
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Request for Quotes |
- Request quotes for incoming client requests from suppliers and follow up
- Process quotes and obtain approvals
- Evaluate quotes from administrator and obtain approvals
- Send quotes to clients after obtaining approvals
- Follow up with clients on quotes sent
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