Administrative Clerk

Background

Harakati Logistics Zambia Limited, a logistics and transportation company providing reliable cargo and containerized services across Zambia, is inviting applications from suitably qualified, experienced and motivated individuals for the following positions:

The Admin Clerk will provide effective administrative and clerical support to the Company's logistics and transport operations. The successful candidate will be responsible for maintaining accurate records, managing documentation, supporting drivers and operations staff, and ensuring smooth day-to-day administrative activities.

Key Responsibilities

• Perform daily administrative and clerical duties.
• Maintain accurate physical and electronic filing systems.
• Prepare letters, reports, schedules and other documents.
• Maintain records for trucks, trailers, drivers and assignments.
• Assist with trip sheets, delivery documents, fuel records and POD.
• Record vehicle movements, dispatches, arrivals and departures.
• Maintain driver records, attendance and operational files.
• Maintain records of breakdowns, repairs and servicing.
• Receive and update spare parts and consumables.
• Prepare routine administrative and operational reports.
• Handle calls, correspondence and general enquiries professionally.
• Provide administrative support to management and operations.

Qualifications & Experience

• Grade 12 Certificate.
• Certificate or Diploma in Business Administration, Office Administration, Transport & Logistics or a related field is an added advantage.
• At least 1-2 years' relevant administrative experience.
• Previous experience in a logistics, transport or fleet environment will be an advantage.
• Proficiency in Microsoft Word and Excel.

Key Competencies

• Excellent organizational and filing skills.
• Attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Integrity and confidentiality.
• Good time-management skills.

Responsibilities

• Perform daily administrative and clerical duties.
• Maintain accurate physical and electronic filing systems.
• Prepare letters, reports, schedules and other documents.
• Maintain records for trucks, trailers, drivers and assignments.
• Assist with trip sheets, delivery documents, fuel records and POD.
• Record vehicle movements, dispatches, arrivals and departures.
• Maintain driver records, attendance and operational files.
• Maintain records of breakdowns, repairs and servicing.
• Receive and update spare parts and consumables.
• Prepare routine administrative and operational reports.
• Handle calls, correspondence and general enquiries professionally.
• Provide administrative support to management and operations.

Skills

• Excellent organizational and filing skills.
• Attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Integrity and confidentiality.
• Good time-management skills.
• Proficiency in Microsoft Word and Excel.

Qualifications

• Grade 12 Certificate.
• Certificate or Diploma in Business Administration, Office Administration, Transport & Logistics or a related field is an added advantage.
• At least 1-2 years' relevant administrative experience.
• Previous experience in a logistics, transport or fleet environment will be an advantage.

How to Apply

Job application procedure
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Interested and suitably qualified candidates should submit their CV and Application Letter, clearly indicating the position being applied for in the mail subject line.

mail subjects:

• Application - Admin Clerk
• Application - Head Driver/Mechanic

Closing Date:

To be communicated

Only shortlisted candidates will be contacted.