CASH BOOK AND CREDITORS CLERK

MINIMUM REQUIREMENTS
 

• Relevant Bookkeeping/ Accounting qualification advantageous
• At least 3 years’ experience in a similar role.
• Experience using Pastel
• Computer literate
• Exceptional communication and reporting skills (written & verbal)
• General Administration skills
• Strong cashbook, creditors, debtors and inventory
• Ability to work under pressure
• Valid driver’s license

• Capture and process all supplier invoices in Pastel.
• Ensure all invoices are accurate, complete, and correctly matched to approved purchase orders.
• Confirm that all invoices are authorised and signed by the necessary parties prior to processing.
• Process all creditor invoices by the 10th of each month for all entities.
• Reconcile all creditor accounts and verify balances against the age analysis.
• Prepare creditor payment packs, including all supporting documentation.
• Compile and prepare the CSV banking file for month-end creditor payments.
• Ensure that all creditor reconciliations, payment packs, and CSV bank files are completed by the 20th of each month.
• Respond promptly to supplier and internal creditor-related queries.
• Maintain accurate filing of all creditor invoices and supporting documentation.

• Capture all cash book transactions daily in Pastel, including receipts and payments.
• Perform daily bank reconciliations for all bank accounts.
• Investigate and resolve reconciling items and discrepancies promptly.
• Ensure cash books are accurate, balanced, and up to date at all times.
• Allocate and reconcile customer receipts where applicable.
• Prepare cash book schedules and reports for month-end processing.

• Assist with annual external audit preparations and collate required cash book and creditor documentation.
• Maintain proper filing and record keeping of all financial documentation.
• Attend to internal and external queries related to the role.
• Perform ad-hoc tasks as assigned and any other reasonable duties related to the position.