Job Purpose:
- The Company Procurement Manager is responsible for the strategic development and execution of centralized procurement activities for Braeburn Schools Limited, encompassing both local and overseas sourcing. This role ensures cost-effectiveness, quality, and compliance, while directly managing company-level procurement and providing oversight on procurement policies and procedures for individual school-level procurement activities.
- The manager will cultivate strong relationships with both local and international suppliers, manage import logistics, and ensure ethical and transparent practices across the organization.
Key Duties/Responsibilities:
Centralized Company Procurement Management Balanced Local & International Focus:
- Lead and manage all centralized procurement activities for the company, with a balanced approach to both local and overseas suppliers.
- Develop and implement strategic sourcing plans that optimize cost, quality, and delivery for company-level procurement, considering both local and international markets.
- Negotiate and manage contracts with key suppliers, both local and international, ensuring favorable terms and conditions.
- Oversee and manage all import logistics related to company level purchasing, including shipping, customs clearance, and delivery to designated locations, while also fostering strong local supplier relationships.
- Ensure all company-level procurement activities comply with Kenyan regulations, international trade laws, and ethical standards.
- Manage local procurement activities to support local economic development where possible.
School-Level Procurement Oversight:
- Develop and maintain comprehensive procurement policies, procedures, and guidelines for implementation at individual school levels.
- Provide guidance and support to school administrators and staff on procurement best practices and compliance requirements.
- Conduct periodic reviews and audits of school-level procurement activities to ensure adherence to established policies and procedures.
- Offer training and development opportunities to school-level procurement personnel.
- Act as a point of escalation for complex procurement issues arising at the school level.
Supplier Relationship Management Local and International:
- Identify, evaluate, and manage relationships with key local and international suppliers for company-level procurement.
- Establish and maintain a database of approved suppliers for both company and schoollevel procurement, including a strong local vendor base.
- Monitor supplier performance and implement strategies to mitigate risks and improve efficiency.
Financial Management and Reporting:
- Develop and manage the centralized procurement budget, including costs associated with local and international sourcing.
- Conduct market analysis and cost comparisons to identify opportunities for cost savings in company-level procurement.
- Generate regular reports on centralized procurement activities, performance, and cost savings, including import-related metrics.
- Provide reporting on compliance with procurement policy at the school level.
Risk Management and Compliance Local and International:
- Identify and mitigate risks associated with both local and international procurement activities, including supply chain disruptions, quality issues, and regulatory changes.
- Ensure compliance with Kenyan regulations, international trade laws, and ethical standards for company-level procurement.
- Monitor schools compliance with company procurement policies.
Cross-Functional Collaboration:
- Collaborate with Executive Principals, school administrators, department heads, and other stakeholders to understand their procurement needs, both local and international.
- Provide guidance and support to staff on procurement policies and procedures, including import-related processes.
- Lead cross-functional teams to improve company-level procurement operations, with a focus on streamlining logistics and fostering strong local partnerships.
Educational Material Focus Local and International Sourcing:
- Stay up to date on the latest trends and technologies in the educational materials field, with a focus on identifying high-quality local and international suppliers.
- Identify the best sources of educational materials, both locally and internationally, for company-level purchasing, and manage their procurement.
Academic Qualifications, Experience and Competencies
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- Professional qualification in Purchasing and Supplies Management e.g., CIPS, KISM.
- Minimum of 10 years of experience in procurement management, with at least 5 years in a leadership role.
- Demonstrated experience in leadership/management training.
- Experience in International trade and Logistics management.
- In-depth knowledge of modern sourcing and procurement principles, including local market
- knowledge and international trade practices.
- Strong negotiation, contract management, and supplier relationship management skills, including experience with both local and international suppliers.
- Demonstrated ability to manage import logistics and local vendor relationships.
- Excellent financial acumen and analytical skills.
- Strong communication and interpersonal skills.
- High level of integrity and ethical conduct.
- Experience working within the educational sector is a plus.
- Knowledge of Kenyan procurement law and import regulations.
