Providing secretarial and administrative support to the executive team, including managing schedules, meeting planning, and document preparation.
Acting as a liaison between the executive team and internal/external stakeholders, handling communications on their behalf.
Managing the Executive Office calendar, appointments, travel arrangements, schedules, and event planning for the executive team.
Maintaining confidentiality and handling sensitive information with discretion.
Coordinating and attending executive meetings, taking minutes, and following up on action items.
Overseeing special projects and initiatives as directed by the executive team, including research, report preparation, event coordination, and correspondence handling.
Ensuring the executive’s office operates efficiently by organizing files and maintaining records accurately.
Excellent communication and interpersonal skills.
Proficiency in basic computer applications, particularly Microsoft Office (Word, Excel, PowerPoint, and Outlook).
Manage executive expense reports, invoices, and other financial documents.
Organize and schedule meetings, appointments, and conferences, ensuring all materials are prepared in advance.
Prepare, organize, and maintain correspondence, reports, presentations, and other official documents.
Receive, screen, and direct phone calls, emails, and visitors.
Organize meetings, prepare agendas, take minutes, and follow up on action items.
Coordinate communication between management and internal/external stakeholders.
Assist with preparing and coordinating board meetings, including agenda preparation and minute-taking.
Assist in preparing reports, proposals, and presentations for management.
Monitor office supplies and support administrative operations.
Perform other duties as assigned by immediate supervisor
