Responsibilities
- Build and maintain strong cross-functional relationships with stakeholders e.g., HR, Finance, Recruiting, Event Teams, Business Support to enable team and leader priorities.
- Collaborate with internal and external partners to ensure effective communication and coordination.
- Participate in the Business Support community, contribute to team culture, and support onboarding and mentoring initiatives.
- Plan and execute events end-to-end, including logistics, coordination, and post-event follow-ups.
- Act as a key point of contact for events, managing changes and escalating issues as needed.
- Drive engagement initiatives that support team morale and overall team effectiveness.
- Execute projects independently, ensuring timely delivery and high-quality outcomes.
- Own key deliverables, proactively identify risks, and communicate effectively with stakeholders.
- Identify opportunities to streamline processes and improve operational efficiency.
- Manage resources such as equipment, inventory, expenses, and budgets in line with company policies.
- Support vendor management and procurement processes, including purchase orders and tracking.
- Support Rhythm of Business ROB activities, including scheduling, logistics, and business cadence execution.
- Assist with space management and planning, including desk allocation, moves, and utilization tracking.
- Maintain accurate systems and data, escalating issues or opportunities as appropriate.
- Partner with Global Talent Acquisition GTA and hiring managers to support recruitment efforts.
- Coordinate onboarding and act as a key contact for new hires, vendors, and interns.
Qualifications
Required/minimum qualifications
- High School Diploma, General Educational Development GED, or equivalent AND 6 months Administrative, Business Support, and/or customer service experience.
- Experience managing an Executive Office.
Additional or preferred qualifications
- 1+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
- Associate's Degree in relevant field e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology OR equivalent experience.
- 1+ years’ experience reviewing and managing administrative budgets e.g., for events, morale, travel, training
Qualifications - Other Requirements:
- Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft background and Microsoft Cloud background check upon hire/transfer and every two years thereafter.
