To qualify for this position, you need:
- Diploma or Degree (completed or studying towards), in Finance Accounting, Business Administration, or related field.
- Minimum 2 years’ experience in a legal, financial, or professional services environment.
- Strong proficiency in Microsoft Office (particularly Excel and Word).
- Experience with legal accounting systems or practice management software advantageous.
- Exceptional attention to detail and accuracy.
- High level of integrity and confidentialityStrong organisational and time management skills.
- Ability to work under pressure and meet deadlines.
- Professional communication and interpersonal skills.
- Proactive, structured, and solution-driven approach.
Duties and responsibilities include, but not limited to:
Executive Support- Provide comprehensive administrative support to the CEO and Financial Manager.
- Manage executive diaries, meeting coordination, and scheduling where required.
- Prepare reports, and presentations.
- Take and distribute accurate meeting minutes.
- Handle sensitive and confidential information in line with legal and ethical standards.
Financial & Legal Administration Support- Assist with day-to-day financial administration within the firm.
- Support the preparation of financial reports, reconciliations, and payment schedules.
- Assist with trust (when required) and business account administrative processes (under supervision).
- Ensure accurate filing and maintenance of financial and compliance records.
- Liaise with internal departments regarding financial documentation and queries.
- Support audit preparation and compliance processes where required.
Training & Practice Documentation- Assist in compiling, formatting, and maintaining legal training material and internal manuals.
- Support the development and updating of Standard Operating Procedures (SOPs).
- Prepare onboarding documentation for new staff members
- Ensure all documentation aligns with firm standards, compliance requirements, and professional presentation.
- Coordinate internal training sessions and logistics.
Practice & Operational Support Practice & Operational Support- Maintain organised digital and physical filing systems in line with legal record-keeping requirements.
- Assist with regulatory and compliance administration (e.g., audit readiness, internal controls).
- Support process improvements within finance and administrative functions.
- Act as a coordination point between finance, management, and operational teams.
If you do not receive feedback within two weeks of submitting your application, please consider your application unsuccessful.
