Key Responsibilities
Donor Compliance &
Financial Management
- Grant Accounting:
Track project expenditures against specific donor budgets (e.g., USAID,
EU, UN, or private foundations) to ensure eligibility.
- Transaction Recording:
Review and record daily financial transactions into the accounting system
with accurate donor-matching codes.
- Cash Flow Management:
Manage project bank accounts, handle petty cash, and prepare monthly cash
flow forecasts for field offices.
- Financial Reporting:
Assist in compiling accurate, timely monthly and quarterly financial
reports for donors and headquarters.
- Statutory Compliance:
Prepare and file monthly statutory deductions (PAYE, NSSF, and local
withholding taxes) per national regulations.
- Audit Support:
Organize financial vouchers and documentation to facilitate smooth
institutional donor audits and annual organizational audits.
Procurement, Administration
& Logistics
- Procurement:
Lead the procurement of project goods and services, ensuring compliance
with both internal policies and donor guidelines.
- Vendor & Asset Management:
Maintain an updated pre-qualified vendor roster and manage the
organization’s asset and inventory register.
- Logistics Coordination:
Organize staff travel, manage vehicle mileage logs, and coordinate
workshop or field-visit logistics.
- Office Operations:
Oversee daily office maintenance, manage security contracts, and supervise
administrative support staff (drivers/cleaners).
Required Qualifications
& Experience
- Education: Bachelor’s degree in
Accounting, Finance, or Business Administration.
- Professional Qualification:
Progress towards CPA or ACCA (Level II minimum) is highly desirable.
- Experience: Minimum of 3 years
of experience in finance and administration, specifically within an NGO
or international development setting.
- Donor Knowledge:
Proven experience managing funds and reporting under strict institutional
donor guidelines.
- Software: High proficiency in
QuickBooks, Xero, Salesforce or
NGO-specific ERP software, alongside advanced Microsoft Excel skills.
Core Competencies
- High integrity and transparency in managing
donor funds.
- Strong multicultural communication skills for
diverse project teams.
- Ability to work under pressure to meet tight
donor reporting deadlines.
How to Apply:
All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section
