Job Summary
- The Finance officer assists the Finance Manager in all the activities related to finance and cash management.
Responsibilities and Tasks
Treasury & Cash Follow-up:
- Control themanagement ofthe petty cashby thefinanceassistant
- Ensurethat thedaily physical inventory of the petty cashis accurate, and report any discrepancies tohis/her line manager
- Ensure availability of cash at base level and forecast any cash issue
- Prepare the weekly cash forecast and request at base level
- Prepare and validate any checks done at base level
- Monitor due dates for payments of contracts
- Follow-up withregular payments
- Guarantee security of the cash and confidentiality of information
Finance & Accounting Management:
- Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
- Record all expensesmade through bankin the excel books on a daily basis, and to properly fill in the information needed date, accounting code, project, budget code, etc.
- Monitor the voucher process, and the quality of archiving of the invoices, as per the donor’s rules and regulations
- Guarantee the quality of the archiving process at base level
- Consolidate and check the accuracy of data of base accountancy.
- Prepare the monthly accounting closure for the base
- Participate in the consolidation of budget follow-ups
- Prepare the weekly financial forecast of the base, compile it, and send it tothe FinanceManager for validation
- Collect all invoices exempted from the VAT
- Issue a monthly With Holding Tax report
- Prepare the bank reconciliation at the end of each month
- Preparethe annualclosing documents for the base
- Preparethe external audit visits donor and coordination visits.
Team Management:
- Plan and supervise tasks of the team on daily basis
- Update the leave plan for the team
- With Finance manager support conduct appraisal, define and follow up objectives for team members in order to improve their performance
- Support the Finance manager in staff recruitment
- Ensure that the team complies with PUI policies and procedures
Requirements
- Language skills: Fluent in Hausa and English and any Gwoza dialect is appreciated.
- Education degree: University degree in Finance, Accounting, or another relevant degree
- Work experience: Minimum 2 yearsof experience insimilar field NGOs/private companies
- Knowledge and skills: Good analytical and writing skills
- Computer skills: Good knowledge of the MS office software includingWord,Outlook. Excellent in Excel
Assets:
- Interests
- Strong motivation to help people in need
- Accounting and finance
- Transversalskills
- Well organized
- Ability to take initiative to deal with difficulties encountered in daily work
- Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
- Autonomy, neutrality, hard worker
- Team Management
- Able to manage stress and pressure.
