Position Summary
- The DAPS Human Resources and Administration Manager is responsible for leading and managing all human resource, personnel, and administrative functions of the school. The role focuses on attracting, developing, motivating, and retaining high-performing employees while ensuring efficient administrative operations that support the achievement of the school's mission and strategic objectives.
- The Human Resources and Administration Manager serves as a strategic partner to school leadership, overseeing recruitment, performance management, staff welfare, policy implementation, employee relations, professional development, compliance, and administrative services. The role ensures that DAPS maintains a productive, professional, and student-centered work environment that promotes excellence, accountability, and continuous improvement.
Key Responsibilities
Human Resources Strategy and Workforce Planning
- Develop and implement human resource strategies aligned with the school's vision and goals.
- Support workforce planning, staffing requirements, and organizational development initiatives.
- Provide strategic HR advice and recommendations to school leadership.
- Monitor workforce trends and recommend strategies to improve employee effectiveness and retention.
- Support succession planning and talent management initiatives.
- Promote a positive organizational culture and employee engagement.
Recruitment, Selection, and Onboarding
- Coordinate the recruitment and selection process for academic and non-academic staff.
- Develop job descriptions, vacancy announcements, and recruitment plans.
- Screen applications, coordinate interviews, and facilitate selection processes.
- Conduct reference checks and employment verification.
- Prepare employment contracts and appointment documentation.
- Coordinate staff onboarding, orientation, and induction programs.
- Ensure compliance with recruitment policies and procedures.
Employee Relations and Staff Welfare
- Promote positive employee relations and workplace harmony.
- Address staff concerns, grievances, and disciplinary matters in accordance with school policies.
- Provide guidance on workplace conduct, ethics, and professional standards.
- Support employee well-being and welfare initiatives.
- Facilitate conflict resolution and mediation where necessary.
- Promote a culture of respect, teamwork, diversity, and inclusion.
Performance Management and Staff Development
- Coordinate employee performance appraisal and evaluation processes.
- Support supervisors in setting performance goals and monitoring outcomes.
- Identify training and professional development needs.
- Develop and coordinate staff training, workshops, and capacity-building programs.
- Monitor employee performance improvement plans where necessary.
- Promote continuous learning and professional growth among staff.
Compensation, Benefits, and Payroll Administration
- Support the administration of staff compensation and benefits programs.
- Maintain employee records relating to salaries, leave, allowances, and benefits.
- Coordinate payroll inputs and ensure timely processing of payroll information.
- Monitor employee leave administration and attendance records.
- Support employee recognition and reward programs.
- Ensure fairness and consistency in HR practices.
Policy Development and Compliance
- Develop, review, and implement HR and administrative policies.
- Ensure compliance with labor laws, educational regulations, and institutional policies.
- Maintain employee handbooks, policy manuals, and procedural guidelines.
- Monitor compliance with workplace health, safety, and employment standards.
- Conduct periodic policy reviews and recommend updates.
- Support regulatory reporting and compliance audits.
Administrative Operations Management
- Oversee general administrative functions and office operations.
- Supervise administrative staff and support personnel.
- Ensure effective management of school records, correspondence, and documentation.
- Coordinate office facilities, logistics, and resource allocation.
- Monitor administrative processes and recommend operational improvements.
- Ensure efficient delivery of administrative support services.
Records Management and HR Information Systems
- Maintain accurate and confidential employee records.
- Manage HR databases and personnel information systems.
- Monitor employee documentation, contracts, certifications, and records.
- Prepare HR reports and workforce analytics.
- Ensure data accuracy, confidentiality, and security.
- Support digital transformation initiatives in HR administration.
Health, Safety, and Risk Management
- Support implementation of workplace health and safety policies.
- Coordinate staff awareness programs on safety and wellness.
- Monitor compliance with safety regulations and procedures.
- Support emergency preparedness and risk management initiatives.
- Investigate and document workplace incidents when necessary.
- Promote a safe and healthy work environment.
Stakeholder Engagement and Institutional Support
- Collaborate with school leadership, academic departments, and administrative teams.
- Support organizational planning, accreditation, and institutional development initiatives.
- Represent the HR and Administration function professionally in internal and external engagements.
- Participate in staff meetings, management meetings, and strategic planning sessions.
- Provide administrative support for major school events and activities.
Reporting and Administrative Responsibilities
- Prepare weekly, monthly, termly, and annual HR and administrative reports.
- Monitor key HR performance indicators and workforce metrics.
- Provide recommendations for operational and workforce improvements.
- Manage HR and administrative budgets as assigned.
- Perform additional duties assigned by school leadership.
Qualifications and Experience
Education
Applicants must possess any of the following qualifications:
- Bachelor's Degree in Human Resource Management, Business Administration, Public Administration, Industrial Relations, Management, Psychology, Sociology, Educational Management, or a related field from a recognized institution.
- Master's Degree in Human Resource Management, Business Administration MBA, Public Administration, Organizational Development, Educational Administration, or a related discipline is highly desirable.
- Professional HR certifications are strongly preferred, including:
- Chartered Institute of Personnel Management CIPM
- Society for Human Resource Management SHRM
- Human Resource Certification Institute HRCI
- Chartered Institute of Personnel and Development CIPD
- Nigerian Institute of Management NIM
- Relevant administrative and leadership certifications
Experience
- Minimum of 5–7 years progressive experience in Human Resources, Administration, Personnel Management, or Organizational Development.
- At least 2–3 years in a supervisory or management position.
- Experience working within an educational institution, school, university, training organization, or similar environment is highly desirable.
- Proven experience in recruitment, performance management, employee relations, and administrative operations.
- Demonstrated ability to manage HR systems, policies, and compliance requirements.
Required Skills and CompetenciesHuman Resource Management
- Strong knowledge of HR principles, policies, and best practices.
- Experience in recruitment, employee relations, performance management, and talent development.
- Understanding of labor laws and employment regulations.
Leadership and Management
- Strong leadership, supervisory, and people-management skills.
- Ability to motivate, coach, and develop employees.
- Strong decision-making and conflict-resolution abilities.
Communication
- Excellent verbal and written communication skills.
- Strong interpersonal and negotiation skills.
- Ability to engage effectively with staff, management, and external stakeholders.
Administration and Operations
- Strong organizational and administrative management skills.
- Ability to manage multiple priorities and projects simultaneously.
- High attention to detail and problem-solving ability.
Technology and Data Management
- Proficiency in Microsoft Office Suite and Google Workspace.
- Experience using HR Information Systems HRIS and administrative software.
- Ability to analyze workforce data and prepare management reports.
Personal Attributes
- High level of professionalism and integrity.
- Strong leadership presence and emotional intelligence.
- Strategic and solution-oriented mindset.
- Excellent organizational and planning abilities.
- Confidentiality and sound judgment.
- Proactive, adaptable, and results-driven.
- Commitment to educational excellence and institutional growth.
