1. Job Purpose

To plan, lead, and control all local purchasing activities to ensure timely, cost-effective, and quality acquisition of goods and services in compliance with organizational policies and procedures.

2. Key Duties and Responsibilities

A. Planning & Strategy

• Develop annual and periodic local purchasing plans aligned with organizational needs
• Prepare procurement budgets and cost-saving strategies
• Conduct market research and supplier analysis
• Establish sourcing strategies for local materials and services

B. Purchasing Operations

• Oversee processing of purchase requisitions and purchase orders
• Ensure timely procurement of required goods and services
• Monitor delivery schedules and resolve procurement delays
• Ensure compliance with procurement procedures and policies

C. Supplier Management

• Identify, evaluate, and select reliable local suppliers
• Lead supplier negotiations for price, quality, and delivery terms
• Develop and maintain supplier database
• Monitor supplier performance and manage vendor relationships

D. Cost Control & Compliance

• Ensure cost-effective procurement practices
• Implement internal controls to prevent procurement risks and fraud
• Ensure compliance with organizational procurement policies and regulations
• Support audit activities and respond to findings

E. Coordination & Communication

• Coordinate with user departments for requirement clarification
• Work closely with finance, warehouse, and logistics units
• Provide procurement status reports to management
• Facilitate cross-functional procurement meetings

F. Leadership & Supervision

• Lead and supervise local purchasing staff
• Assign duties and evaluate employee performance
• Provide coaching and training to team members
• Improve division efficiency and workflow

3. Key Performance Indicators (KPIs)

• Procurement lead time reduction
• Cost savings achieved
• Supplier performance rating
• Compliance with procurement procedures
• On-time delivery rate
• User department satisfaction

Skills

• Negotiation and supplier management skills
• Strong analytical and cost-control skills
• Knowledge of procurement procedures and contract management
• Leadership and team management skills
• ERP procurement module knowledge (advantage)
• Communication and problem-solving skills

4. Competencies

• Integrity and accountability
• Strategic thinking
• Decision-making ability
• Attention to detail
• Results orientation
• Stakeholder management

5. Working Conditions

• Office environment with occasional supplier visits and market assessments