Our client an established and growing software engineering company, is seeking a highly meticulous, proactive, and organised Office and Finance Administrator to join our team in Cape Town.
Do you thrive in a busy environment where no two days are the same? Are you a dedicated self-starter with a solid foundation in both office administration and fundamental accounting principles? If so, we want to hear from you! This pivotal, dual-function role is essential for maintaining the efficient operation of our offices and ensuring the smooth processing of all daily financial transactions. This role offers an excellent opportunity to make a significant impact across our organisation.
What you'll be doing
As the Office and Finance Administrator, you will manage a varied portfolio of responsibilities, combining key office management and financial administration functions. Your work will be crucial to the day-to-day running of our business.
- Office Administration
- Office Operations: Handle daily administration, including liaising with rental agencies for our Cape Town and Johannesburg offices, managing office budgets and running cost reconciliation.
- Facilities & Logistics:Organise office maintenance and repairs, manage office access control, and oversee parking allocation and logistics.
- Procurement:Monitor and manage the ordering and purchasing of hardware, office, and cleaning supplies.
- People Support:Assist with the administrative tasks for new employee onboarding and staff exits, as well as managing the hotdesk setup and allocation.
- General Support:Organise meetings and make travel arrangements, including reconciling associated costs. You will also be the first point of contact, answering phones, welcoming guests, and running necessary errands.
- Team Management:Manage the office cleaning staff.
Financial Administration
- Invoicing & Debtors:Prepare and send out invoices, and proactively follow up with debtors regarding outstanding payments.
- Transaction Processing:Prepare journals, allocate bank transactions, and reconcile bank accounts.
- Payments:Capture Electronic Funds Transfer (EFT) payments for authorisation and verify suppliers' bank account details.
- Payroll & Year-End:Assist with monthly payroll tasks and support the financial year-end processes.
- General Administration
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- Maintain an organised electronic and physical filing system for all office and financial documentation.
- Assist the Marketing Team with event arrangements.
What you'll bring to the team
To excel in this challenging yet rewarding role, you will possess a strong combination of financial and administrative competencies.
- Qualifications & Experience
- Essential Education: A Matric (Grade 12) certificate is required, with Mathematics and/or Accounting as a subject.
- Highly Advantageous: A BComm degree or equivalent qualification.
- Experience: At least 18 months of previous accounting experience (including processing financial transactions, invoicing, collections, reconciliations and payroll) and/or office administration experience.
- PC Literacy: Minimum of 18 months experience using Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace (Google Docs, Google Sheets, Google Slides).
- Driving: Must be able to drive a vehicle and possess a valid South African driver's licence and access to a reliable vehicle.
- Essential Skills
- Meticulous Attention to Detail: A methodical and thorough approach is paramount to ensure accuracy in all tasks.
- Financial Knowledge: A solid understanding of basic accounting principles, including VAT, debtors, cashbook, and payroll.
- Organisational Skills: Strong organisational, time management, and prioritisation skills.
- Problem-Solving: A highly analytical and proactive approach to tackling challenges.
- Professional Conduct: High level of integrity and a firm commitment to confidentiality, particularly with sensitive financial data.
- Communication: Excellent written and verbal communication skills.
- Work Ethic: Honest, hardworking, able to work both independently and collaboratively, and demonstrate initiative.
- Team Player: Friendly and enjoys helping and working with people.
