Job Summary
- We are seeking a reliable, organized, and proactive Office Assistant to support the smooth day-to-day operations of the organization.
- The successful candidate will be responsible for maintaining a clean and organized office environment, assisting with administrative tasks, running office errands, supporting staff and management, and ensuring that office facilities and supplies are properly maintained.
- The ideal candidate should be hardworking, trustworthy, detail-oriented, and capable of handling multiple responsibilities in a professional manner.
Key Responsibilities
- Maintain the cleanliness and tidiness of all office areas, including workstations, meeting rooms, reception areas, restrooms, and common areas.
- Ensure the office environment remains clean, safe, and presentable at all times.
- Monitor and replenish cleaning materials, office consumables, and kitchen supplies as required.
- Assist with office errands, including deliveries, purchases, banking activities, and document collection or submission.
- Receive and distribute incoming correspondence, packages, and office supplies.
- Support administrative activities such as filing, photocopying, scanning, printing, data entry, and document organization.
- Assist in preparing meeting rooms and providing logistical support for meetings, training sessions, and events.
- Monitor office supplies and notify management when stock levels are low.
- Assist in maintaining office records and ensuring proper document storage.
- Support staff and management with day-to-day operational and administrative needs.
- Report maintenance issues, equipment faults, and facility-related concerns promptly.
- Assist with basic inventory tracking of office supplies and consumables.
- Ensure compliance with company policies, procedures, and workplace safety standards.
- Carry out any other duties reasonably assigned by management.
Qualifications & Requirements
- Minimum of SSCE, OND, or equivalent qualification.
- Previous experience as an office assistant, administrative support, cleaning, or related role is an advantage.
- Good communication and interpersonal skills.
- Basic administrative and organizational skills.
- Ability to work independently and manage time effectively.
- Trustworthy, dependable, and professional.
- Physically fit and capable of carrying out cleaning and office support duties.
- Basic knowledge of Microsoft Office applications is an added advantage.
- Proximity to the office location is key.
- Ability to commute / relocate.
