Office Assistant

Job Summary 

• The Office Assistant is responsible for providing administrative and clerical support to ensure the smooth day-to-day operations of the office.
• The ideal candidate will be organized, detail-oriented, professional, and capable of handling multiple tasks efficiently.

Key Responsibilities

• Maintain a clean, organized, and efficient office environment.
• Receive and attend to visitors in a professional and courteous manner.
• Manage incoming and outgoing correspondence, including emails, letters, and phone calls.
• Handle filing, record-keeping, and document management.
• Assist with photocopying, scanning, printing, and other administrative tasks.
• Monitor and replenish office supplies and stationery when required.
• Support scheduling of meetings, appointments, and office activities.
• Distribute documents and information to relevant departments and staff.
• Maintain confidentiality of company information and records.
• Assist management and other departments with administrative duties as assigned.
• Ensure office equipment is properly maintained and report any faults promptly.

Requirements

• Minimum of SSCE, OND, or equivalent qualification.
• Previous experience in an administrative or office support role is an added advantage.
• Good communication and interpersonal skills.
• Basic computer proficiency, including Microsoft Office applications.
• Strong organizational and time-management skills.
• Ability to multitask and work with minimal supervision.
• Professional appearance and positive attitude.
• High level of integrity and attention to detail.