Responsibilities:

• Answering calls, directing calls, and welcoming clients
• Opening and closing the office and managing basic front desk operations
• Managing office logistics (keys register, stationery, supplies)
• Coordinating meeting rooms and arranging refreshments for meetings
• Supporting sales and rental teams with property listings and uploads
• Preparing marketing materials (e.g. window displays)
• Maintaining sales records and basic reporting
• Assisting with compliance tasks (FICA documentation)
• Handling rental admin: scanning, filing, and managing lease documents in Google Drive and CRM systems
• Supporting lease renewals, addendums, and follow-ups with landlords/tenants
• General administrative support across the office
• Light marketing tasks (e.g. 2–3 social media posts per month and scheduling content)

Requirements:

Essential

• Strong computer literacy and ability to learn systems quickly
• Confident using Google Workspace and Google Drive
• Comfortable working with CRM systems and online platforms
• Good general administrative and organisational skills
• Ability to handle document management accurately (filing, scanning, storage)

Advantageous (not required)

• Experience with PayProp and/or WeConnectU
• Strong Excel skills (for reporting and record keeping)
• Experience using Canva (for basic marketing content)