Order Desk Administrator

Full Time 19 hours ago Kitwe

Employment Information

We are a global technology company developing innovative solutions for mining, tunnelling, and construction, improving project safety, environmental impact, and productivity. We offer premium equipment, all-round aftermarket services and high-quality chemicals and rock support as our core products to our customers. We operate globally in over 30 countries with more than 1,800 experts. At Normet, we commit to a culture founded in our Values – Caring, Committed & Courageous. We foster your talent, with us you shine.

 

 

1. Sales Order Management

  • Receive, process, and track customer orders.
  • Ensure orders are accurately entered into the sales system.
  • Coordinate with logistics and warehouse teams to ensure timely deliveries.
  • Monitor order status and resolve order-related issues.

2. Customer Support and Communication

  • Act as a point of contact for customer inquiries.
  • Provide customers with quotations, product information, and order updates.
  • Maintain strong customer relationships through prompt communication.
  • Handle customer complaints and escalate where necessary.

3. Sales Documentation

  • Prepare quotations, sales contracts, and purchase orders.
  • Maintain accurate sales records and customer files.
  • Ensure all sales documentation complies with company policies.

4. Reporting and Data Management

  • Generate daily, weekly, and monthly sales reports.
  • Track sales performance against targets.
  • Maintain customer databases and CRM systems.
  • Analyze sales data and provide insights to management.

5. Coordination and Internal Support

  • Coordinate between sales, finance, operations, and logistics departments.
  • Follow up on outstanding payments with customers in conjunction with finance.
  • Schedule meetings, customer visits, and sales presentations.
  • Support the sales team with administrative requirements.

6. Inventory and Delivery Coordination

  • Monitor stock availability and communicate shortages to the sales team.
  • Coordinate product deliveries and customer collections.
  • Liaise with supply chain personnel to ensure product availability.

7. Financial Administration

  • Assist with invoicing and credit note processing.
  • Verify pricing, discounts, and customer account details.
  • Support debt collection efforts by tracking overdue accounts

 

Come and share your courage to shine with us!

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