Role Purpose:
The Payroll Clerk will be responsible for accurately processing payroll information by capturing data into the company’s payroll
system, reconciling payroll information with precision, and preparing month-end reports. This role also entails responding to ad
hoc requests from other departments and providing support to employees on payroll-related concerns.
Qualifications:
- Minimum of Matric or NQF 4 equivalent.
- Post-matric qualification is advantageous.
Experience:
- A minimum of 2 years’ experience in administration or data capturing.
- Familiarity with payroll systems such as SAGE VIP or SAGE 300 People is advantageous.
- Experience managing payroll for a workforce of approximately 700 employees.
- Exposure to Botswana payrolls or taxes will be beneficial.
Responsibilities:
Payroll Processes and Systems
- Accurately loading and terminating employee records.
- Auditing timekeeping records to ensure compliance with policies.
- Maintaining up-to-date employee payroll records.
Procedures, Payments, and Reconciliations
- Recording and calculating payroll deductions.
- Processing requests such as levies and garnishments.
- Reconciling and ensuring accurate payroll data is maintained.
Reporting and Compliance
- Preparing and reconciling monthly and annual payroll reports.
- Ensuring compliance with all relevant tax regulations and legal requirements.
Employee Relations
- Addressing and resolving employee payroll concerns efficiently.
- Providing support to employees regarding payroll-related queries.
Finance Administration
- Collaborating with the finance department to reconcile payroll information and support month-end processes.
Skills and Attributes
Technical and Compliance Knowledge:
- Familiarity with payroll software systems.
Discretion and Confidentiality:
- High level of discretion when handling employee data and payroll information.
Problem Solving and Initiative:
- Ability to identify and suggest improvements to existing payroll systems and processes.
- Proactive in developing and implementing effective solutions.
Administrative Excellence:
- Strong organizational skills for maintaining records and reviewing files.
- Detail-oriented approach to ensure accuracy in payroll processes.
Time Management:
- Exceptional ability to meet strict deadlines to ensure timely processing of wages and salaries.
Interpersonal Skills:
- Effective communication skills to liaise with employees and resolve queries.
- Team-oriented approach to collaborating with other departments, particularly finance.
