Job Description
- Process monthly payroll accurately and on time for all employees, including full-time, part-time, and contract staff.
- Collect, verify, and reconcile attendance, overtime, and leave records from HR and line managers before payroll runs.
- Calculate and process statutory deductions, including PAYE Personal Income Tax, pension contributions, National Housing Fund NHF, and other applicable levies.
- Ensure timely remittance of all statutory deductions to relevant government agencies PENCOM, NHF, NSITF, etc. within stipulated deadlines.
- Maintain accurate and up-to-date payroll records, employee salary data, and deduction schedules in the HRIS or payroll software.
- Prepare and distribute pay-slips to all employees every pay cycle.
- Handle payroll queries from employees professionally and resolve discrepancies promptly.
- Prepare monthly, quarterly, and annual payroll reports for management and finance review.
- Support internal and external payroll audits by providing accurate records and documentation.
- Monitor and implement updates to payroll processes in response to changes in tax laws, pension regulations, and minimum wage legislation.
- Coordinate with HR on new hires, exits, promotions, salary adjustments, and other changes that affect payroll.
- Ensure strict confidentiality of all payroll information and employee financial data.
- Assist in the preparation of annual tax returns and other statutory filings related to employee compensation.
- Continuously identify opportunities to improve payroll processes and controls.
Job Specifications
- Education: Bachelor's degree in Accounting, Finance, Human Resources Management, Business Administration, or a related field.
- Professional Qualification: Professional certification in HR or payroll management is an added advantage e.g., CIPM, ICAN, ACCA, SHRM.
Experience:
- Minimum 4 years of hands-on payroll processing experience.
- Experience working with payroll software.
- Demonstrable experience handling statutory remittances PAYE, pension, NHF.
- Experience preparing payroll reports and reconciling with general ledger.
Key Competencies Requirement:
- Advanced proficiency in Microsoft Excel VLOOKUP, pivot tables, data analysis.
- Sound knowledge of Nigerian labor laws and tax regulations PITA, Pension Reform Act.
- Understanding of payroll accounting principles.
- Knowledge of statutory deduction calculations and filing processes.
- Familiarity with HR information systems and data management.
- Ability to generate and interpret payroll reports and financial data.
- Understanding of data protection principles as they relate to employee information NDPA compliance.
Behavioral:
- Collaborative team player with a proactive attitude.
- High Emotional Intelligence.
- High level of integrity and ethical conduct.
- Methodical and process-oriented approach to work.
- Self-motivated with minimal need for supervision.
