Personal Assistant

Responsibilities:

• Manage and maintain the executive's calendar, appointments, and meetings.
• Screen phone calls, emails, and correspondence, and respond where appropriate.
• Arrange travel, accommodation, transportation, and itineraries.
• Prepare reports, presentations, meeting agendas, and minutes.
• Organise and coordinate meetings, events, and appointments.
• Handle confidential information with discretion and professionalism.
• Manage filing systems, records, and important documents.
• Liaise with internal teams, clients, and external stakeholders on behalf of the executive.
• Monitor deadlines and follow up on tasks and action items.
• Conduct research and compile information as required.
• Assist with personal errands and administrative tasks when needed.
• Manage office supplies and ensure smooth day-to-day administrative operations.
• Track expenses and assist with budget management and expense reporting.
• Support special projects and perform other duties assigned by management.

Requirements:

• Minimum of 1 year experience as a personal assistant, office administrator, or in a bakery/culinary support role.
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Proficiency in Microsoft Office Suite and office management tools
• Attention to detail and problem-solving skills
• Ability to multitask and prioritize effectively
• High level of discretion and confidentiality
• Must reside around Alakahia or immediate environs.
• Strong organisational and time‑management skills; comfortable juggling multiple tasks.
• Knowledge of inventory management and budgeting is a plus.