Job Summary
- The Planner & Scheduler is responsible for the development, maintenance, and monitoring of detailed project schedules to ensure timely delivery of construction projects.
- The role supports effective planning, progress tracking, and schedule performance analysis, providing accurate data to enable proactive decision-making and alignment with project milestones.
Principal Duties, Responsibilities & Authorities
Project Planning & Scheduling:
- Develop detailed project schedules Level 3, Level 4, and look-ahead schedules using Primavera P6.
- Assist in defining Work Breakdown Structures WBS aligned with project scope.
- Establish activity sequencing, durations, and logic links.
- Identify critical path activities and monitor schedule performance.
- Integrate engineering, procurement, construction, and commissioning schedules.
Schedule Monitoring & Control:
- Update schedules based on actual project progress and validate input data.
- Track deviations from baseline schedules and highlight delays or risks.
- Perform critical path and float analysis.
- Develop recovery and mitigation schedules.
- Support schedule optimisation and resource levelling.
Progress Measurement:
- Track and report physical progress against planned targets.
- Coordinate with site teams and subcontractors to verify progress data.
- Support Earned Value Management EVM calculations where required.
- Ensure consistency between reported progress and actual site conditions.
Reporting:
- Prepare weekly and monthly schedule reports.
- Generate dashboards showing progress, delays, and forecast completion dates.
- Highlight schedule risks and recommend corrective actions.
- Provide input into overall project control reports.
Risk & Change Management Support:
- Support Time Impact Analysis TIA for project changes and delays.
- Assist in identifying schedule-related risks and mitigation strategies.
- Maintain change logs affecting schedule baselines.
- Provide schedule input to claims and variation assessments.
Stakeholder Coordination:
- Liaise with engineering, procurement, and construction teams.
- Interface with subcontractors for schedule updates and alignment.
- Participate in planning and coordination meetings.
- Ensure schedule alignment with contractor deliverables.
Key Performance Indicators KPIs
- Schedule Variance SV: ±5% of planned schedule.
- Schedule Performance Index SPI: 0.95 – 1.05.
- Milestone Achievement Rate: ≥95% of milestones achieved on or before planned dates.
- Baseline Schedule Compliance: ≥90% adherence to the approved baseline schedule.
- Forecast Accuracy Completion Date: ±5% deviation from planned completion date.
- Delay Identification & Recovery Time: Delay identification within 24–48 hours; recovery plan submission within 3–5 days.
- Progress Reporting Timeliness & Accuracy: 100% on-time submission; ≥98% data accuracy.
- Resource Utilization Efficiency: ±10% variance between planned and actual resource usage.
Qualifications & Experience
- Bachelor’s Degree in Engineering Civil, Mechanical, Electrical or Construction Management, or a related discipline.
- 5 - 10 years of experience in planning and scheduling for construction, EPC, or oil & gas projects.
- Primavera P6 Certification preferred.
- PMP Project Management Professional certification is an added advantage.
Competency & Skills Requirements:
- Project Planning & Scheduling Primavera P6 / MS Project
- Work Breakdown Structure WBS Development
- Schedule Development & Maintenance
- Progress Monitoring & Updating
- Critical Path Method CPM Analysis
- Resource Planning & Allocation Manpower, Equipment, Materials
- Earned Value Management EVM & Performance Analysis
- Delay Analysis & Recovery Planning
- Coordination with Engineering, Procurement & Construction Teams
- Reporting & Dashboard Preparation Progress, Forecasts, KPIs.
