Procurement Administrator

Key Responsibilities

Supplier Management

• Source, evaluate, and manage suppliers for consumables and materials
• Negotiate pricing, contracts, and payment terms
• Monitor supplier performance and resolve disputes
• Ensure supplier compliance with quality and operational standards
• Identify new suppliers and market opportunities

Purchasing & Order Management

• Process purchase orders according to demand and stock requirements
• Track orders to ensure timely delivery
• Manage PO amendments, cancellations, and updates
• Receive stock into the system accurately
• Match purchase orders, delivery notes, GRNs, and invoices for payment processing

Inventory Control

• Maintain optimal stock levels in collaboration with warehouse teams
• Monitor stock rotation and expiry dates
• Ensure proper storage of consumables according to standards

Forecasting & Planning

• Collaborate with internal departments to forecast material requirements
• Support supply planning to ensure consistent stock availability

Reporting & Cost Control

• Maintain accurate procurement records and documentation
• Compile reports on supplier performance, stock levels, and procurement activity
• Monitor procurement spend against budget
• Identify cost-saving opportunities and conduct pricing analysis

Minimum Requirements

• Grade 12 (Matric)
• Diploma or Degree in Procurement / Supply Chain Management (advantageous)
• 3–5 years’ experience in procurement, supply chain, or inventory management
• Experience within a manufacturing or distribution environment (advantageous)
• Syspro ERP system experience (advantageous)
• Strong negotiation and supplier management skills

Additional Requirement

• Valid Driver’s Licence and own vehicle (non-negotiable)