Position Closed: Provision of Decentralized Purchasing Services

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Creation of Purchase Requests in SAP.
Preparation of commitment for His / Her Entity below 50KUSD.
Ensuring an appropriate and transparent competition among at least three 3 COMPANY registered vendors by
running a Call for Tender CFT process prior to awarding a Purchase Order. This involves preparing the
commercial, technical, and other documents for a CFT.
Receiving and opening the tenders in strict compliance with the provision of decentralized purchasing procedure.
Initiate and follow-up waiver validation if derogation for a Call for Tender is the only way to commit.
Negotiate before issuing all Purchase Orders for services with value not exceeding USD 50,000.
Create Call off Orders based on requests related to existing Contracts in UNISUP.
Ensure that the Services Entry Sheet which translates to the Job Progress Certificate - JPC is accurately and
timely created in UNISUP to allow Vendors submit their invoices for prompt payment.
Ensure that the PO is duly signed by the authorized person in COMPANY and the Vendor representative
prior to starting the service or work.
Identify routine or frequent SERVICES within the entity and propose their coverage with an Outline
Agreement for possible future Call-Off contracts.
Prepare the contract award recommendation in accordance with decentralized purchasing procedure.
Ensure that all contractual documentation is properly filed, archived, and uploaded to the PO in UNISUP for reference and audit purposes.

Job Requirement

Minimum Qualification: BSc. in Engineering / Management / Social Science.
Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
Proficiency in MS Office Suites Word, Excel, PowerPoint
Minimum of five 5 years' experience in contract and purchasing.
Strong communication and analytical skills are necessary for a range of complex internal and external negotiations
Candidate’s ability to learn & be trained quickly on SAP/R3, SAP reporting tool and e-sourcing tool will be an added advantage.
Requires a very good interpersonal relationship, conviviality, capacity of anticipation, analysis, and synthesis