What you will bring:
- Degree or Diploma in Accounting, Bookkeeping, or related field (advantageous).
- Minimum 2 to 3 years' bookkeeping/accounting experience, preferably within hospitality, retail, or a similar high-transaction-volume environment.
- Demonstrated experience processing high volumes of invoices and orders.
Essential Technical Skills:- Proficiency in Xero Accounting.
- Working knowledge of Yoco POS reporting and reconciliation processes.
- Strong Excel skills (VLOOKUP, pivot tables, basic reconciliation formulas).
- Familiarity with hospitality industry transaction flows (stock, suppliers, daily takings).
- Experience tracking budgets per cost centre/venue and per event, with ability to report on variances.
- Experience in procurement and negotiating supplier terms.
Key Responsibilities:Report to the Financial Manager:
Daily Processing:- Process daily financial transactions on Xero.
- Track and match purchase orders to supplier invoices and delivery notes.
- Monitor outstanding orders and follow up on discrepancies.
- Maintain an organised, up-to-date filing system (digital and/or physical).
- Process supplier invoices for payment, ensuring correct approvals and supporting documentation.
- Load and capture supplier and other payments on the relevant banking platform.
Invoicing:- Generate and issue customer/client invoices in line with agreed terms.
- Ensure invoices are correctly coded and allocated to the relevant cost centres/accounts.
- Follow up on outstanding invoices and assist with debtor collections.
Point-of-Sale & Reconciliations:- Download, interpret, and reconcile daily/weekly Yoco sales reports against bank deposits and Xero records.
- Investigate and resolve discrepancies between POS reports, bank statements, and accounting records.
- Reconcile cash, card, and online payment takings across multiple revenue streams.
General Accounting Support:- Maintain accurate general ledger entries and supporting schedules.
- Assist with month-end processing, including accruals, reconciliations, and reporting deadlines.
- Support the Financial Manager with adhoc reporting and audit queries.
- Ensure compliance with internal controls and company financial policies.
Budget Tracking:- Track actual income and expenditure against budget for each hospitality space.
- Track and report on budgets for individual events, monitoring costs and revenue against projections.
- Flag budget variances and overruns to the Financial Manager.
- Maintain clear, up-to-date budget tracking records to support cost control and event profitability analysis.
Procurement & Supplier Management:- Take responsibility for procurement of goods and services in line with business needs and budget.
- Assess and negotiate supplier terms, including pricing, payment terms, and service levels.
- Evaluate supplier proposals and recommend preferred suppliers based on cost-effectiveness and reliability.
- Maintain and review supplier agreements, ensuring terms remain competitive and compliant.
Attributes:- High attention to detail and accuracy.
- Strong organisational and time-management skills.
- Ability to work independently and meet daily/weekly deadlines.
- Good communication skills for liaising with suppliers and internal departments.
- Trustworthy and discreet when handling financial information.
