Administration Intern (1 Position) & Finance Intern (1 Position)

About Good Neighbors International

Good Neighbors International is an international humanitarian and development NGO founded in South Korea in 1991. The organization operates in more than 40 countries worldwide with the mission of creating a world without hunger, where people live together in harmony. Through community-centered development initiatives, Good Neighbors works to empower vulnerable and marginalized populations regardless of ethnicity, religion, belief, or nationality while promoting dignity, self-reliance, and the protection of human rights.

Good Neighbors Zambia (GNZ), established in 2012, implements Community Development Programs in the areas of education, health, child protection, water and sanitation, income generation, and humanitarian response. GNZ is committed to creating an environment where children’s rights are protected and communities achieve sustainable development through empowerment, leadership, and local ownership.

1. ADMINISTRATION INTERN - 1 POSITION

Position Details

Position Title: Administration Intern

Location: Lusaka – Head Office

Contract Duration: Six Months

Reporting Line: AD Assistant

Purpose of the Position

The Administration Intern will support and assist with office management and procurement functions at GNZ Head Office. The intern will provide administrative support to the Administration Department in ensuring smooth administrative operations and timely provision of goods and services.

Key Duties and Responsibilities

1. Office Management

Assist in maintaining the office environment in a clean, safe, and organized condition.

Assist in maintaining office supplies, stationery, and equipment stock levels.

Support the reordering of office supplies as necessary.

Assist with office maintenance, repairs, and utilities by following up on requests and reporting any issues to the AD Assistant.

Support administrative activities, including reception, filing, and documentation.

Assist with meetings, events, and travel logistics for staff as required.

2. Procurement Support

Support the procurement process for goods and services, following GNZ procurement policies.

Assist in obtaining quotations, maintaining vendor records, and preparing purchase requests.

Assist with follow-up on procurement orders, deliveries, and receipts.

Maintain proper documentation for procurement transactions for audit and reporting purposes.

3. Asset Management

Assist with maintaining an up-to-date fixed asset register and tracking GNZ assets.

Assist with periodic physical verification of assets and checking physical assets against available records.

Assist with proper tagging, storage, and maintenance of office equipment, vehicles, and other assets.

Report damaged, lost, or missing assets to the AD Assistant.

Assist in preparing asset-related reports for management, donors, and audits.

4. General Administration

Support general administration including office management, logistics support, asset control, filing, and other support services.

Perform any other task as assigned by the line manager.

Qualifications and Experience

• Applicants must meet the following minimum requirements:
• A Bachelor’s Degree, Diploma, or relevant qualification in Business Administration, Procurement, Logistics, or a related field.
• Candidates with 0–1 year of work experience will be considered.
• Final-year university students may also be considered.
• Good computer skills, including proficiency in Microsoft Office applications.
• Good written and verbal communication skills in English.
• Ability to work well with others and learn new tasks.
• Willingness to support general administrative and procurement activities.

2. FINANCE INTERN - 1 POSITION

Position Details

Position Title: Finance Intern

Location: Lusaka – Head Office

Contract Duration: Six Months

Reporting Line: Finance Officer

Purpose of the Position

The Finance Intern at Good Neighbors Zambia (GNZ) will support the day-to-day financial operations of the organization. Under the supervision of the Finance Officer, the role will assist with accounting records, payment documentation, financial filing, donor compliance support, and routine financial reporting, while gaining practical experience in financial management and accounting procedures.

Key Duties and Responsibilities

1. Financial Transactions and Record-Keeping

Assist in recording financial transactions in the accounting system in accordance with GNZ financial procedures.

Assist in maintaining proper filing of financial documents including vouchers, receipts, invoices, and supporting documents.

Assist in checking that transactions have the required supporting documents, approvals, and correct coding.

2. Payments and Cash Management

Assist in preparing payment vouchers, requisitions, and electronic payment documentation for review and approval.

Assist in processing supplier payments, staff advances, and reimbursements.

Support petty cash management, including replenishment and reconciliation.

3. Bank and Account Reconciliation

Assist in preparing bank reconciliations and cashbook reconciliations on a monthly basis.

Assist in checking outstanding items and discrepancies and report them to the supervisor.

4. Payroll and Statutory Support

Support payroll preparation by compiling attendance, leave, and allowance data.

Assist with organizing and filing payroll-related documents as required.

5. Budget Monitoring and Reporting Support

Support budget monitoring by assisting with tracking expenditures against approved budgets.

Assist in the preparation of financial reports for management, donors, and headquarters.

Assist in providing financial data and documentation for audits and reviews.

6. Compliance and Internal Controls

Support compliance with GNZ financial policies, donor requirements, and internal control procedures.

Report any financial discrepancies or irregularities to the supervisor.

Assist with the implementation and follow-up of audit recommendations as directed by the supervisor.

7. Coordination and Communication

Support communication with Program, HR, Logistics, and Administration teams on finance-related matters.

Provide support to field offices and project teams on financial documentation and procedures as directed by the supervisor.

Qualifications and Experience

Applicants must meet the following minimum requirements:

• A Bachelor’s Degree, Diploma, or relevant qualification in Finance, Accounting, or a related field.
• Candidates with 0–1 year of relevant work experience will be considered.
• Final-year university students may also be considered.
• Good computer skills, including proficiency in Microsoft Office applications.
• Good numerical and analytical skills.
• Good written and verbal communication skills in English.
• Ability to work well with others and learn new tasks.

APPLICATION GUIDELINES

Interested candidates who meet the requirements for the position they wish to apply for are invited to submit their applications using the following link:

Application Link:

https://docs.google.com/forms/d/e/1FAIpQLSdHTlQMnwnk_5povnFmGYlyXz75VD4HKigT_yE2y2A0nzRfEQ/viewform?usp=header

Applicants should submit the following documents not later than 20th September 2026:

• Cover letter clearly stating the specific position being applied for and outlining their suitability for the position.
• Updated Curriculum Vitae with 3 traceable referees.
• Copies of academic and professional qualifications.

Important Application Instruction:

A candidate may apply for ONLY ONE of the two advertised positions.

Candidates must clearly indicate the specific position they are applying for in their cover letter and application.

Applicants are encouraged to carefully review the qualifications and experience requirements for each position before submitting their application.

Please Note:

• Only shortlisted candidates will be contacted.
• Good Neighbors Zambia will not be responsible for transport and accommodation costs incurred during the interview process.
• Good Neighbors Zambia upholds a zero-tolerance policy against all forms of harm, sexual exploitation, and abuse against children and community members.
• Reference and background checks will be conducted for successful candidates.
• Good Neighbors Zambia is an equal opportunity organization and encourages qualified candidates to apply.