IMS Documentation control Officer

Key Responsibilities 

• Maintain a centralized document control system (physical and/or electronic).
• Register, classify, and archive incoming and outgoing documents.
• Ensure proper document numbering, version control, and formatting Workflow Optimization
• Collaborate with QA/QC, EHS Managers to automate document review cycles and electronic signatures.
• Issue controlled copies of documents to relevant departments.
• Track document distribution and ensure only current versions are in use.
• Withdraw obsolete documents and maintain archive records.
• Compliance & Quality Assurance
• Ensure documentation complies with company procedures and standards.
• Support internal and external audits.
• Maintain document control procedures in line with ISO requirements.
• Maintain logs for document revisions, approvals, and distribution.
• Ensure safe storage and easy retrieval of records.
• Protect confidential and sensitive documents.
• Compliance & Quality Assurance
• Ensure documentation complies with quality /company procedures and standards.
• Support internal and external audits.
• Maintain document control procedures in line with ISO requirements
• CAPA Management: Track Corrective and Preventive Actions (CAPA) to ensure documentation is updated following a non-conformance.