Duties / Responsibilities:
Recruitment:
- Onboarding staff as per operational requirements.
- Drafting and issuing employee contracts.
- Crim checks using Lexis Nexis.
- Arranging medicals.
- Arranging Inductions.
- PPE ordering and issuing.
- Loading new employees on clients’ systems (HSEC).
- Regular site meetings with employees and visits to site management.
Payroll:- Process timesheets for multiple clients (F/N and monthly).
- Informing employees of payroll deadlines.
- Attending to pay queries.
- Use of payroll systems (D-BIT).
Admin:- Quotations and rate schedules for clients.
- General reports as requested by clients (man-hours).
- Daily reporting on Excel to line.
- Tracking of medicals expiry dates, contract expiry dates and badge expiry dates.
- Ensuring all staff are compliant with valid medicals and trainings.
- Tracking of PO funds available for the supply of all employees.
- Sending invoices to clients.
- Tracking payments of all invoices.
- Tracking PPE usage and control of same.
Disciplinary & Dispute Management:- Handle disciplinary procedures (Warning, FWW, Hearings).
- Manage grievances and workplace disputes.
- Prepare for and attend hearings if required.
- Coordinate with IR team on complex cases.
- Document all disciplinary actions properly.
Requirements:- Grade 12 or equivalent.
- Valid driver’s license and own vehicle (both are mandatory).
- A minimum of 3 years’ experience working in a T.E.S. environment.
- Strong administration skills.
- MS Office computer literate particularly Excel.
