Procurement Administrator - Johannesburg

Requirements:

• Grade 12.
• Diploma / Degree in Procurement or Supply Chain Management.
• 3- 5 Years of experience in procurement, supply chain, or inventory management.
• Knowledge in supplier negotiations - must have. 
• Valid Driver’s License.
• Experience in a manufacturing or distribution environment is highly advantageous.
• Strong negotiation and supplier management skills.
• Proficiency in Syspro essential.
• Intermediary knowledge in MS Office packages (e.g. Excel, Word, Outlook, etc.). 

• Identify and establish relationships with suppliers and vendors for consumables.
• Negotiate pricing, payment terms, and contracts with suppliers to secure the best deals, monitor Suppliers for special offers.
• Maintain supplier performance and resolve any issues or disputes that may arise.
• Evaluate and select suppliers based on quality, reliability, and compliance with regulatory requirements.
• Stay informed about competitor pricing and market trends to ensure competitive purchasing.
• Sourcing new products and new suppliers for buyouts items on external and internal client’s requests.

• Place orders for consumables based on demand forecasts and inventory levels.
• Monitor and track orders to ensure timely delivery and minimize any disruptions to warehouse operations.
• Manage purchase orders, reviewing, updating or cancelling them as needed to ensure accuracy.
• Receipting of stock into system.
• Matching of PO, delivery note, GRN and Invoice and submit to creditors department for processing and payment.

• Work closely with inventory and warehouse teams to maintain optimal stock levels.
• Ensure that all consumable products are stored according to safety standards and inventory management practices.
• Monitor stock rotation and expiry dates.

• Collaborate with internal teams (e.g., production, operations) to forecast demand for chemicals and other materials.
• Develop and maintain long-term supply plans to ensure the warehouse always has the required consumables in stock.

• Maintain accurate records of all procurement transactions, including orders, invoices, and supplier communications.
• Provide regular reports on procurement activities, supplier performance, and inventory levels to management.

• Coordinate with various departments such as logistics, quality control, and production to ensure smooth operations.
• Provide support for troubleshooting supply chain issues and identifying opportunities for improvement.

• Monitor procurement expenditures and maintain spending within budget guidelines.
• Look for cost-saving opportunities, negotiate favourable pricing, and implement strategies to reduce overall procurement costs without compromising quality.
• Conduct market research and analyse trends in consumable prices to make informed purchasing decisions.

• Evaluate suppliers based on criteria such as reliability, quality, delivery timelines, and cost efficiency.