Secretary

Our Client a multinational engineering and construction organisation is looking to hire a Secretary for their Business Development department. The ideal candidate is a proactive professional who thrives in delivering administrative efficiency in a fast-paced engineering environment and is committed to maintaining strict confidentiality.

Key Responsibilities

• Provide comprehensive administrative support to the Commercial Department to ensure operational efficiency.

• Assist in the preparation, tracking, and management of commercial documentation and project-related administrative tasks.
• Coordinate complex meeting schedules, prepare agendas, document detailed meeting minutes, and actively track the progress of action items to ensure timely completion.
• Support the drafting, review, and organization of commercial contracts and correspondence.
• Maintain a robust, secure, and accessible digital and physical archiving system for all project and departmental records.
• Manage registrations, permit applications, and compliance filings with relevant government authorities and regulatory bodies.
• Ensure all departmental documentation aligns with local regulatory standards.
• Execute ad-hoc tasks as assigned by management, demonstrating adaptability and a solution-oriented approach.

• Diploma in Business Administration, Engineering Management, Administrative Management. A Bachelors Degree is Preferred.
• Minimum of 2 years of professional experience, preferably within the engineering, construction or a related commercial sector that engages often with Government agencies.
• Advanced command of the Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
• Familiarity with Zambian government procedures, regulatory compliance, and local business practices is highly preferred.
• Exceptional attention to detail with a proven track record of handling multiple priorities under pressure.
• Proven ability to handle sensitive information with a high level of discretion and confidentiality.
• Strong interpersonal and written communication skills suitable for a multinational corporate environment.

How to Apply

Interested candidates should submit their application on our job portal before 10th July 2026. Only shortlisted candidates will be contacted.

TopFloor Limited is an equal opportunity employer and does not charge candidates for job placement.