Job summery
An Executive Secretary Manages daily operations, organizing complex schedules, and acting as a primary liaison between the executive team, internal staff, and external stakeholders
Core Responsibilities
Executive & Operational Support
Calendar Management: Manage a complex CEO calendar, avoiding scheduling conflicts and prioritizing urgent plant or supplier meetings.
Gatekeeping: Screen and direct incoming calls, emails, and visitors, acting as the primary point of contact for the executive office.
Travel Logistics: Arrange domestic and international travel, and accommodations for executive visits.
Reporting & Data Management
Documentation: Draft, review, and edit official correspondence, memos, and highly confidential business documents.
Report Preparation: Compile and format data related to food safety metrics, production yields, supply chain logs, and financial performance.
Meeting Coordination: Schedule executive, board, and departmental meetings; prepare agendas; take accurate meeting minutes; and track action items to completion.
Stakeholder & Cross-Functional Liaison
Internal Communication: Serve as a bridge between the CEO, Plant Managers, QA (Quality Assurance) teams, Finance, HR and other departments.
External Relations: Coordinate with raw material suppliers, government regulatory bodies (e.g., the Ethiopian Food and Drug Authority), logistics partners, and international clients.
